Do you have a Disaster Plan?

disaster plan oklahoma tornado

As we approach weather season, let's talk about your disaster plan. I have discussed in the past that a good Disaster Plan is critical to reduce your total cost of risk. When we ask clients about their disaster plan, I usually hear, “no we need to work on that” or, “yes our computer guy has us taken care of”.  The problem with the first response is obvious but when I dive into the latter scenario,  I often find many holes in their program.  As we know, having your computers backed up is very important and most of us think and expect that that is being done properly.  Even though you may find that the backup is not being done as good as it can be done, a bigger problem is what are you going to do with that data if your building is a total loss due to a fire, tornado, or ice storm?  Even if your data survives, most businesses never recover from a total loss at their property.  Below are some important elements of a complete Disaster Plan:

  • Data Backup and Recovery – This includes software and not just data.
  • Written plan with procedures,  and contacts.  Copies of relevant data for each key employee  should be kept at their houses.
  • Facilities & Power - If you are shut down, for many types of disasters, so is your power.  Who will provide power, computers, office space, warehouse space, and internet or phone connectivity if these are out.  A disaster can include a major cut in your internet service without any type of natural disaster being the cause.  We partner with firms that provide these services to our clients.
  • Testing – If you plan has not been tested, it will probably fail or not obtain it’s desired result.  Everyone we know that has tested their plan has found huge problems they had to fix after the test. When you test, you should simulate a complete loss and restore just like you would have to do in a disaster.
  • Funding – Now that you have the plan to take care of all of this, who will pay for it?  It’s important that your Risk Advisor structures your insurance to properly fund your plan.

Disaster Recovery Tip of the week

Disaster Recovery Services

Ease into testing.

When testing your recovery plan for the first time, simplicity is key. Build out an annual testing strategy and gradually add layers of complexity to your test program each year.
Start by reviewing your written recovery plan with leaders within your company. Walk through a mock disaster scenario and review the responsibilities of key personnel. Once you've established a comfort level, then move on to testing technology, server recovery, and communications.
To learn more about the value of testing view our blog post, "Practice Makes Perfect in Disaster Recovery Planning."

 

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Disaster Recovery Tip of the Week

Disaster Recovery Services

Think about relationships.

Operations and supply chains are reliant upon external relationships, particularly if you're a small or mid sized business. Take an active interest in the disaster recovery plans of your vendors and partners to ensure your business will not be effected if a supplier suffers a disaster or interruption. If your vendors fail, it increases the chance your business will also fail during a recovery situation. You're only as strong as your weakest link.

Thanks to Agility Recovery.  To receive these tips weekly CLICK HERE.

Disaster Recovery Tip of the week

Disaster Recovery Services

Keep it simple.

Be realistic about who and what you will need during a recovery. There is no sense in trying to bring everyone back to work and have all systems back up if you can survive on less; especially in a short-term recovery. Identify your critical people, teams and define your business critical systems. These should be the focus and your top priority in the immediate aftermath of a disaster. Keep it simple. Simple works.

Thanks to Agility Recovery.  To receive these tips weekly CLICK HERE.